What is the capacity?
Rental capacity is 100 people

How do I secure a date?
Once your time, date and rental activity is confirmed, you will receive a contract to sign. All contracts must be signed and returned within 48 hours of being issued. A deposit of $100 for daytime events and $200 for private events is required to secure the date. The deposit IS applied towards your final balance. Final payments must be made one week prior to event date or contract is void.

When are payments due and can I make payments?
Full payment is required 10 days prior to the rental date. Payments can be made at any time for any amount before the final payment date. Failure to pay by due date will result in termination of contract.

Are there restrictions on the type of event I can hold at the Conservatory?
The activity for which the Conservatory will be rented must be approved by the Coordinator prior to confirmation of the booking. Any sales by a rental group shall be permitted only with prior permission. Gambling is prohibited on MPPD property.

What is included in my rental fee?
Rental rates include the use of designated venue area and table and chair setup. Room will be set up as designated in rental agreement. Table set up must be provided one week in advance.

Do we get time to set up?
All rentals include one hour of set up time before your event and 30 minutes of breakdown after your end time. For example, if your event is from 11 to 2 you would have access at 10 AM to set up and all clean up must be completed by 2:30. You will only be charged for the actual time of your event, 11 to 2. Extra set up and breakdown time must be arranged in advance. There is a charge to extend time or if you go over the allotted time. MPPD staff is unable to assist with any set up or breakdown beyond chairs and tables.

Can I decorate?
Decorations are allowed with the exception of confetti or glitter as well as nails, tape and any anchor that would cause damage, marks or holes. Balloons must be anchored down and disposed of at the end of the event. Fire code prohibits open flames. Candles in votive and hurricane containers are allowed.

Can I bring in food?
All food must be provided by a licensed caterer, restaurant or grocery store. All caterers and service staff must be fully licensed and provide a Certificate of Insurance prior to the event. Please note that there are no commercial kitchen facilities on the premises. Water, ice and electricity are available. The host must contract with their choice of caterer to provide all food service delivery, set up and clean up. Please confirm details in writing with caterer prior to your event.

Kitchen space is available for an additional $50. No items may be left in space or fridge. Kitchen must be cleaned at the end of event.
We strongly encourage service staff for larger events. Homemade foods are prohibited with the exception of desserts. MPPD IS NOT RESPONSIBLE FOR ANY FOOD SETUP, SERVICE OR CLEANUP.
** Food and beverage services are not permitted at any time in the Atrium.

What about beverages?
Guests may bring in their own non-alcoholic beverages. We do have a commercial ice machine on site. Beverages with red dye, such as Kool Aid, that can stain are not allowed in the banquet room.

Can we bring in alcohol?
The Mt. Prospect Park District is the holder of the liquor license for the facility. No outside alcoholic beverages may be brought in the facility. No alcoholic beverages may be brought outside of the facility. This includes any beverages purchased during an event. Any violation to this policy will result in immediate end to bar service and loss of deposit. All arrangements for the service of alcoholic beverages must be made with the Coordinator upon confirmation of booking. Bar options must be confirmed in writing two weeks prior to the event. A 10% Cook County tax is added on to all tabs. Credit card on file is required.

  • Consumption Bar: Self-serve beer and wine, replenished as needed. Host pays for what is opened. Mimosa Bar: Bottles of Champagne are provided at $17 per opened bottle. Guest provides juice. Master Tab: Full open bar. Guest pays tab at end of event. Credit card on file required.
  • Full Open Bar: $ 15.00 per person / per hour
    Beer/Wine/Soda only Bar: $12.00 per person/ per hour
  • Cash Bar: Guests pay as they order drinks. A cash bar requires $100 bar set up fee.

Bar during daytime events must be setup in banquet room. Any gratuities to the bartender must be paid in cash.
Bar Services must end at least 30 minutes prior to the end of your contracted rental time. A minimum group size of 50 guests is required to arrange a full bar and bartender services. A 2 hour run time is required for any hosted bar.

Can I rent or bring my own linens?
We do offer a linen rental service. Linen rentals must be confirmed at least two weeks prior to event date to insure delivery. Please contact Rental Coordinator for more details. MPPD will set up and breakdown any linen rented through MPPD. You may bring your own linens. Rental Host is responsible for any linen not provided by MPPD.

Do I need to clean the venue after my event?
The Rental Host is responsible for venue and /or room breakdown. Any items brought in by the Rental Host or event must be removed at the end of the event. All garbage must be placed in provided trash bins. Garbage bags will be provided. All items must be picked up off of floor and tables. Tables and chairs will be broken down by MPPD staff.

What about damages?
The renter will be held liable for any damage to the building, equipment, furnishings, or grounds
(Including excessive clean up) incurred during your rental time. If additional payment is required, the renter agrees to pay within thirty (30) days of the post-rental date. Any fire alarms or fines caused by the event are $100 and will be the responsibility of the Rental Host.

Can I arrange to have items delivered to the Conservatory?
Deliveries for the day of the event must be approved by the Coordinator. Set-up and teardowns by outside contractors must occur during the rental time period as stated in the contract

Can I store items before or after an event?
We are unable to store items before or after your event. Advance set up must be arranged in advance with the Rental Coordinator. There is a charge to set up in advance. Set up time is subject to availability. Charges vary due to availability and scheduling.

Can I reserve the Courtyard for my event?
Events may be held in the Courtyard. The banquet room will be held for your event if weather restricts an outdoor event. You may have access to both areas during your event.

GAMBLING:
All acts of gambling will not be permitted on Park District property, unless pre-authorized by the Park Board.

Do you allow pets or animals?
Only service animals are allowed in the Conservatory.

What if I need to cancel or change my event?
Full refunds are given 30 days before your event date. Requests must be submitted in writing. If you need to change the date or time of your event, you must submit the request in writing 30 days prior. Any funds paid can be transferred to the new date. Requests made after the 30 day notice will result in loss of deposit.