How many guests can attend a rental? 50. This number does not include staff.
Do I need to wear a mask? Yes, masks must be worn at all times when not eating or drinking.
Will there be a time limit? Yes, currently all rentals are limited to three hours. Rentals on Saturdays and Sundays will be held from 11 to 2.
Can I decorate? Yes, with the exception of glitter and confetti. Nails, tape and any anchor that would cause damage, marks or holes is not allowed. Balloons must be anchored down and disposed of at the end of the event. Decorations may be placed on guest tables but no shared food or favors are allowed (bowls of chips or candy). Individually wrapped favors are allowed. Fire code prohibits open flames. Candles in hurricane and votive containers are allowed.
Can I bring in food? Yes, as long it is provided from a licensed restaurant, caterer or grocery store. Desserts can be homemade. Hand sanitizer must be placed at all ends of tables set up for food. Guests must sanitize hands before handling any food utensils. No shared condiments should be placed on guest tables. All condiments should be individually wrapped or placed on food station tables. Disposable plates, utensils and cups are required at this time. Guests must use a fresh plate or cup for refills.
What about beverages? Guests may bring in their own non-alcoholic beverages. All beverages must be in single serve cans or bottles. All beverages must be served from one table designated only for beverages. Hand sanitizer must be placed on the table for guest use. Pitchers, urns or bottles are not allowed on guest tables. MPPD will not provide water or coffee urns at this time. Guests must use a fresh cup for refills. We do have a commercial ice machine on site. There is no charge for ice. No red Kool Aid or drinks with dyes that can stain are allowed.
Can we bring in alcohol? All alcohol must be provided by MPPD. No outside alcoholic beverages may be brought in the facility by renter, guest or caterer for any reason. No alcoholic beverages may be brought out of the facility by any party. Any violation to this policy will result in immediate end to bar service and loss of deposit.
Consumption Bar: Self-serve beer and wine, replenished as needed. Host pays for what is opened.
Mimosa Bar: Bottles of Champagne are provided at $15 per opened bottle. Guest provides juice.
Master Tab: Full open bar. Guest pays tab at end of event. Credit card on file required.
Full Open Bar: $ 10.00 per person / per hour
Beer/Wine/Soda only Bar: $ 8.00 per person/ per hour
Cash Bar: Guests pay as they order drinks ($ 4.00 each beer, wine & mixed drinks $ 1.00 soda/water) A cash bar requires $100 bar set up fee. A 10 % tax will be included.
Bar during daytime events must be setup in banquet room. Any gratuities to the bartender must be paid in cash. All Bar Services must close at least 30 minutes prior to the end of your contracted rental time. Full bar has a two hour minimum.
How late can a rental run? All rentals must end by 11 PM. All rentals have a two hour minimum.
Do we get time to set up? You are only charged for the time of your rental. Your rental includes one hour of set up and 30 minutes to break down. For example, if your rental is 11 to 2 you would have access at 10 AM to set up and until 2:30 to break down. You would be charged only for the three hours you host your rental, $375. Extra set up and breakdown time must be arranged in advance for a fee.
How do I secure a date? Once your time, date and rental activity is confirmed, you will receive a contract to sign. A $50 deposit is required for business hour rentals and $350 for after-hours rentals. Weddings require a $500 deposit. Deposits are not applied toward the final balance but will be refunded after your event if there is no damage or outstanding fees.
What would cause me to lose my deposit? The renter will be held liable for any damage to the building, equipment, furnishings, or grounds incurred during your rental time, including excessive clean up. Any fire alarms caused by an event are subject to a $200 fine and you will be held responsible for any damages. If additional payment is required, the renter agrees to pay within thirty (30) days of the post-rental date. Children must be supervised at all times.
When is my payment due and can I make payments? Payments can be made anytime for any amount. Deposits must be made in full to secure the date. Final payments are due one week before your event.
What if I need to cancel? Full refunds are given 30 days before your event. If an event is unable to be held due to Covid restrictions, a full refund will be given.
Are pets allowed? No pets are allowed in the Conservatory. Service animals are allowed.
What is included in my rental? Rentals include private use of the banquet room, table and chair setup and plastic, ivory table coverings. Table set up must be provided 48 hours in advance. Due to Covid restrictions, guests may not move tables once they are set.
Can I rent or bring my own linens? We do offer a linen rental service. Round tablecloths start at $10 per table and 8 foot tables start at $17. You may bring your own linens. Renter is responsible for set up and breakdown of linens not provided by MPPD.
Do I need to clean the venue after my party? The Rental Host is responsible for room breakdown. All items that Rental Host brought in must be removed. All garbage must be placed in provided trash bins. We do provide garbage bags. All items must be picked up off floor and tables and disposed of. MPPD staff will break down chairs and tables and vacuum room.
What if I need help setting up? Due to Covid-19 restrictions, MPPD staff is unable to assist with your event setup, execution or breakdown beyond supervision of venue.
Am I able to bring items in advance, set up the day before or store items? We are unable to store items before or after your event. Advance setup must be approved by the Rental Coordinator. There is a charge to set up in advance and is subject to availability. Charges vary due to availability and scheduling.
Can I have items delivered? Deliveries of any kind must be arranged in advance with the Rental Coordinator. Set-ups and teardowns by outside contractors must occur during the rental time period as stated in the contract.
What about Contact Tracing? All guests must sign into the Conservatory. You will be provided with a contact tracing sheet for your guests to fill out. A copy must be given to MPPD staff at the end of your event.
Do you provide hand sanitizer and masks? Hand sanitizer is located at both entrances of the building. MPPD does not provide hand sanitizer for rentals. Rental Host must provide hand sanitizer at all food station tables. Masks and sanitizer are available for purchase at the front desk.
What happens to my event if there is a change in guidelines due to Covid-19? MPPD is required to follow any guidelines set forth by any Executive Orders and the IDPH. If we are unable to host your event due to these guidelines a full refund will be given.
Do you allow gambling on site? MPPD does not allow any gambling.